Communications & Web Master

• Manages google suite for entire association
• Monitors info@royba.org and either answers emails or distributes to the correct board member
• Keeps general website up to date (not team pages) with guidance from board members
• Posts to Facebook when board member sends a request
• Sends email blasts with information provided by board members
• Participates in activities and events held by the association; ex. Tryouts, evaluations, tournaments, etc.
• Sports Engine level of knowledge: Medium

Sponsorship and Fundraising Coordinator

• Contacts all past sponsors via correspondence in early January
• Makes personal contact with potential new sponsors and past sponsors that didn’t respond to email
• Keeps potential sponsor list updated with current address and contact person
• Golf tournament chair
• Participates in activities and events held by the association; ex. Tryouts, evaluations, tournaments, etc.
• Sports Engine level of knowledge: Low

Rookie Commissioner

• Main contact for all K-1st grade families and coaches
• Maintain Rookie Webpage
• Monitor registration and send emails if more coaches are needed
• Create teams based off requests, then school attended
• Ensure all teams get their uniforms
• Establish practice and game schedules
• Encourage and teach coaches to utilize Sports Engine to manage their team
• Participates in activities and events held by the association; ex. Tryouts, evaluations, tournaments, etc.
• Sports Engine level of knowledge: Low – knowledge of Excel a plus
• #1 job is to make the work of a coach as easy as possible so that they will coach again next year

5th/6th Grade Commissioner

• Main contact for all 5th/6th grade families and coaches
• Maintain 5th/6th grade Webpage
• Monitor registration and send emails if more coaches are needed
• Attend evaluations and lead the 5th/6th grade drafting process
• Ensure all teams get their uniforms
• Hold coaches meeting and attend coaches practice schedule meeting
• Teach coaches how to register to get umpires for their games
• Encourage and teach coaches to utilize Sports Engine to manage their team
• Participates in activities and events held by the association; ex. Tryouts, evaluations, tournaments, etc.
• Sports Engine level of expertise: Low – knowledge of Excel a plus
• #1 job is to make the work of a coach as easy as possible so that they will coach again next year

High School House Commissioner 16U-19U

• Main contact for all high school house families and coaches
• Maintain high school house webpage
• Monitor registration and send emails if needed
• Create teams
• Ensure all teams get their uniforms
• Hold coaches meeting and attend coaches practice schedule meeting
• Teach coaches how to register to get umpires for their games
• Register teams with Gopher State Rec League
• Encourage and teach coaches to utilize Sports Engine to manage their team
• Participates in activities and events held by the association; ex. Tryouts, evaluations, tournaments, etc.
• Sports Engine level of expertise: Low – knowledge of Excel a plus
• #1 job is to make the work of a coach as easy as possible so that they will coach again next year

Registrar

• Manages the league’s online registration process
• Ensures that league rosters are maintained on the website
• Assigns administrative rights to the league volunteers and teams
• Serves as primary contact person for registration issues
• Participates in activities and events held by the association; ex. Tryouts, evaluations, tournaments, etc.
• Sports Engine level of knowledge: High

The ROYBA board is the decision making arm of our youth baseball program for the Rogers, Otsego, Hassan, Dayton and St. Michael communities. It is through the board that programs are designed, planned for and operated. The board determines the costs necessary to run each of these programs and sets applicable fees to cover the costs. Without a board there would be no association.

ROYBA monthly board meetings occur on the 2nd Sunday evening of each month at 6:30pm located at Daytona Golf Club.  Depending on position/ duties, there may be one-off subcommittee meetings and/ or offline activities throughout the year.  

Monthly meeting agendas consists of the following topics:  ongoing operating/ maintenance of programs, facility projects/ enhancements, special event coordination and other areas of focus for continuous improvements. 

Participation by board members during these meetings helps to find the best solutions for our organizations. Besides meetings, each board member will be assigned a task or area. You can find this season’s assignments on the Board Member page. These assignments are held by the board member for the year. After the election of new members, new assignments can be considered.  

How long is the term?

Each board member is elected to a 3 year term. Each year there is an opportunity to elect new members, which allows us to overlap the terms and ensure that the board remains strong from year to year.  This helps in continuity and transition of assignments to new members.

Who should volunteer to serve?

We are always looking for members who have an interest in contributing to our communities, have organizational skills that can be leveraged in the operation of the programs, have a passion for continued improvement of a youth program that strives to be one of the top youth programs in our area.  You don't have to be a baseball expert to be on the board, just a genuine interest in seeing our youth play for the love of the game.  

Simply complete the board application.  The application link can be found at the top of this page. Your application will be reviewed and you will be contacted for a brief interview.